CES Census Guidance Update No.1
13.03.2007
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Frequently Asked Questions (FAQ)
Q.1. Where can I find the CES Census form?
A.1. A complete copy of the form is included in the Guidance: http://www.cesew.org.uk/standard.asp?id=4840
Q.2. I want to print out a copy of the CES Census and gather all the information first, and I can't get past the first page.
A.2. The Guidance contains a complete set of screen shots of the questions.
Q.3. I click on "Next page" and I can't get to the next page.
A.3. All questions are mandatory (with the exception of question 4). Therefore if you have not answered a mandatory question, you will not be able to move to the next page. A pop up box will remind you to go back and answer all mandatory questions.
Q.4. How can I ensure my data is valid?
A.4. The form will only check the validity of your data entry not whether the data you are entering is correct.
Completion of all questions is required (with the exception of Question 4). The Guidance advises when “n/a" ("not applicable”) is an acceptable response. (When you try to navigate to the next page/screen, if you have left any mandatory question unanswered, a pop up box will ask you to go back and complete the mandatory question(s). You will, however, be able to print and save the form at any stage.)
Q.5 How can I save the partly-completed form and return to it later?
A.5. The "Save & exit" button is located at the bottom left of the page/screen. It will be possible to save an incomplete page/screen and return to it. However, it will not be possible to move to the next page/screen until all the questions on the previous page have been completed. Further information is available on pages 16 and 17 of the Guidance.
Q.6. When and how can I print the form?
A.6. The form can be printed at any time during the completion process. Scroll down to the bottom of the page/screen to locate the "Print the form" button. (You will find a complete set of screen shots of the Census at the end of the Guidance.)
Q.7. How do I know the form has been received by the CES?
A.7. When you have completed the form successfully i.e. answered ALL questions (with the exception of question 4, which is not mandatory), and confirmed you do not wish to change any of the data, you will find a "Submit" button at the bottom of the last page/screen on the right hand side. Once you have clicked on this you will receive an email message thanking you for submitting your form. This is confirmation that the completed form has been received by CES.
Q.8. Can I omit any fields?
A.8. All questions have to be filled in (with the exception of question 4). Where a question is not applicable to your establishment you should respond either with a "n/a" or 0 (zero). Please refer to the Guidance for a full explanation.
Q.9. What do I do if I have lost/not received the username and/or password?
A.9. Email or phone Jean Cross (jcross@cesew.org.uk, tel. 0207 9014887), who will email your password to you. Passwords will not be given out over the phone to ensure they are provided only to the correct institution.
Q.10. How do I send a copy of the completed form to my diocese?
A.10 When you have finished filling in the form, please print the complete form using the "Print the form" button at the bottom of the page. This will give you a complete print out of your form with all your answers.
Q.11. What is the LSC Ref Code?
A.11. This is only for schools with sixth forms and colleges.
Q.12. Do we calculate the children's ages as on 18 January 2007 or 1st September 2006?
A.12. It is not necessary to calculate the ages of students or pupils. Information is requested in terms of National Curriculum year groups.
Q.13. How do I calculate Full-Time Equivalence in relation to support staff?
A.13. Further information about how this is calculated for schools in England is available at:
(Secondary) http://www.teachernet.gov.uk/_doc/10741/School%20Census%20Preparation%20and%20Guidance%202007%20-%20Secondary%20v1.3doc.doc s. 3.2.3, page 47.
(Primary) http://www.teachernet.gov.uk/_doc/10740/School%20Census%20Preparation%20and%20Guidance%202007%20-%20Primary%20V1.4.doc
(Middle deemed primary) http://www.teachernet.gov.uk/_doc/10743/SC%20Preparation%20and%20Guidance%202007%20-%20Middle%20v1.3.doc
In the case of Wales, it can be found at:
http://new.wales.gov.uk/docrepos/40371/403823/40382/485586/plascsecondaryschoolsjan2007-e?lang=en s. 7, page 36.
Q.14. Which education support staff should I include in the answer to question 63?
A: 14. Please include all education support staff in your headcount figure. However, please exclude premises-related staff (e.g. caretakers), canteen staff, lunchtime supervisors, lunchtime welfare assistants and anyone doing unpaid voluntary work.
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